Council Meeting

THAT the Council move into closed session at 8:31 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters: (f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

THAT Council rise from closed session and return to open session at 8:42 a.m.

THAT Council adjourn its regular meeting at 6:09 a.m. in order to sit as a Committee of Adjustments under the Planning Act.

THAT Application for Minor Variance A-6/2024 filed by Adam Finch for relief from the Township of Lucan Biddulph Comprehensive Zoning By-law to permit the construction of an accessory building at a maximum height of 5.75 metres, for a property legally described as Part of Lot 19, Concession 2, Parts 1-4 on Reference Plan 33R-21887, in the Township of Lucan-Biddulph, County of Middlesex, and municipally known as 34851 Coursey Line, be GRANTED. Reasons:  The intent of the Township of Lucan Biddulph Official Plan is maintained;  The intent of the Township of Lucan Biddulph Zoning By-law is maintained;  The variance is considered "minor" in nature; and  The variance is desirable for the appropriate use and development of the lands.

THAT the Committee does now rise and move into a Public Meeting at 9:11 a.m. under the Drainage Act, R.S.O. 1990, as amended.

THAT the Drainage Report for the Nagle Drain 2024, as prepared by Spriet and Associates, dated June 12, 2024 be received and adopted; AND THAT the first sitting of the Court of Revision on behalf of the Nagle Drain 2024 be scheduled for September 17, 2024 at 6:30 p.m.

THAT Council adjourn the Public Meeting at 9:18 a.m. and convene in regular session of Council.

That the following minutes be approved as circulated.  Special Meeting Minutes June 24, July 25 and August 2nd, 2024  Regular Meeting Minutes July 16, 2024

THAT the Council for the Township of Lucan Biddulph support the request initiated by the Upper Thames River Conservation Authority (UTRCA) with respect to reversing the decision of the Minister of Natural Resources and Forestry of Ontario, Graydon Smith, to freeze the fees conservation authorities can charge in regard to planning, development, and permitting fees. AND THAT the Mayor for the Council of the Township of Lucan Biddulph be authorized to sign on to a letter of support prepared on behalf of the elected leaders of the municipalities of the Upper Thames River watershed.

That items 10.1 through 10.2 (Correspondence) be received for information purposes.

THAT Report CL-07-2024 be received for information; AND THAT Council approve the attached draft Delegation of Powers and Duties Policy and Consolidate Chart - Appendix A; AND FURTHER THAT staff be directed to bring forward a by-law at the next regular Council meeting to adopt the Delegation of Powers and Duties Policy.

THAT Report CL-08-2024 be received; AND THAT Council approve the lease agreement between the Township of Lucan Biddulph and the Lucan and Area Heritage Society; AND FURTHER THAT Council approve the operating agreement between the Township of Lucan Biddulph, the Lucan and Area Heritage Society and the Lucan District Lions Club; AND FURTHER THAT the Mayor and the Clerk be authorized to sign and seal all necessary documents.

THAT Report No. FIN-10-2024 be received for information.

THAT report no. PW-15-2024 be received; AND THAT Council accept the repair quote of $64,413.08 plus HST from Hannah Environmental Equipment Inc. and direct staff to proceed with the repair.

THAT Report No. PR-04-2024 be received; AND THAT The Council of The Township of Lucan Biddulph approve the Ice Allocation Policy as presented.

THAT report no. EDC-03-2024 be received for information.

That the Council of the Township of Lucan Biddulph receive the attached accounts as paid for information, as follows: July 2024 total $613,545.15

THAT the Township of Lucan Biddulph council appoint Dobbin Engineering Inc. under Section 4 (or 78) of the Drainage Act to prepare a drainage report for the requested work to the Rollings Drain subject to the required 30 days’ notice to the applicable Conservation Authority.

THAT By-law 32-2024 be read a first and second time.

THAT if no cares to speak to by-laws 33-2024 through 35-2024, inclusive, on their first, second and third reading, that they be considered to have been read a first time and passed, read a second time and passed and read a third time and passed.

RESOLVED that the Council meeting be adjourned at 10:34 a.m.